- Where are your camp locations?
- What are the camp hours?
- What does my child need to bring to camp?
- Do you separate children by age and grade?
- How do I register for a Headfirst Summer Camp?
- Should my camper enroll in multiple weeks of camp?
- Do you offer discounts?
- Do you accept last minute registrations?
- Will I receive additional information about camp after I register?
- Can we request that my camper be placed in a group with another camper (buddy requests)?
- What is the swimming test procedure?
- Will I receive feedback about my camper’s swimming?
- What is the counselor to camper ratio at Headfirst Summer Camps?
- How do you handle inclement weather?
- What precautions do you take to handle the summer heat?
- Can Headfirst accommodate children with peanut or life-threatening allergies?
- What is your cancellation policy?
WHERE ARE YOUR CAMP LOCATIONS?
Our camps are located at the premier facilities of St. Albans School and National Cathedral School in Northwest DC, Mater Dei School in Bethesda, MD, Episcopal High School in Alexandria, VA and Flint Hill School in Oakton, VA.
WHAT ARE THE CAMP HOURS?
Camp goes from 9:00am–3:00pm, with optional Extended Day available before and after camp from 7:30am–9am and from 3pm–6pm.
WHAT DOES MY CHILD NEED TO BRING TO CAMP?
It depends on the camp program. As the summer gets closer, we will post a list of what each camper should bring to camp. Please clearly label all of your child’s belongings with their full name to ensure that all belongings can find their way home at the end of the day. You will receive a pre-camp email the week before your first session of camp with links to more detailed information about what to bring. Contact our Service Team at (202) 625-1921 or email@example.com for more information.
DO YOU SEPARATE CHILDREN BY AGE AND GRADE?
Yes. During the registration process, you’ll be asked to enter your camper’s rising grade. This will select their age group and the available programs at that rising grade level. This is to ensure a developmentally-appropriate curriculum and experience for campers of all ages.
HOW DO I REGISTER FOR A HEADFIRST SUMMER CAMP?
It’s easy to register online here. You can simply enter your camper’s information and then select the weeks and programs that you’re interested in. Please note: siblings are registered separately, so after fully completing the enrollment for one camper, you can go back to the “Enrollment” tab to register another camper. All programs are one-week sessions. Payment can be made in full at the time of registration or you may enroll in a payment plan during registration. There are no registration fees; only the camp tuition (in part or in full) is due when you enroll. Since the majority of our summer programs have limited enrollment, we encourage you to register early.
SHOULD MY CAMPER ENROLL IN MULTIPLE WEEKS OF CAMP?
Yes! Headfirst has a wide variety of camps for every interest and our average camper enrolls in 4-5 one-week sessions per summer. Many of our Day Campers enroll for 7-8 one-week sessions giving them the chance to build long-lasting friendships and develop new skills including swimming and the Headfirst Super Six. We offer the flexibility of one-week sessions to allow families to tailor their summer camp experience to their schedule.
DO YOU OFFER DISCOUNTS?
Discounts are offered based on time of registration and number of weeks enrolled.
DO YOU ACCEPT LAST MINUTE REGISTRATIONS?
Yes, but be sure to check the website or call the camp office for availability as camp programs do reach capacity for many weeks. We encourage parents to register for camp in advance, but we understand that for unforeseen reasons, parents sometimes need to register at the last minute. If you find yourself in this situation, you can enroll online up until 3:00pm the Sunday before camp begins for programs that have availability. If you would like to enroll Sunday evening or Monday morning for that camp week, give us a call and we can check programs and availability and get your camper registered over the phone for the additional week if space is available.
WILL I RECEIVE ADDITIONAL INFORMATION ABOUT CAMP AFTER I REGISTER?
Once you register and pay for your camp program(s), you will receive a confirmation email for your own records. In addition to that confirmation email, you will receive a pre-camp email the week before your first session of camp. This email will provide you with all necessary information including what to bring to camp, directions, links to our blogs and more.
During the camp week, you’ll receive a number of emails from us as well, including blog updates, dress-up day reminders and more.
CAN WE REQUEST THAT MY CAMPER BE PLACED IN A GROUP WITH ANOTHER CAMPER (BUDDY REQUESTS)?
Absolutely! Buddy requests can be made during the registration process until June 1. We always do our very best to accommodate buddy requests as we know how important this can be to our campers. The number of buddies that we guarantee varies by both camper age and the program for which you’re enrolling.
WHAT IS THE SWIMMING TEST PROCEDURE?
Depending on which program your camper is enrolled in, we administer one of two types of Swimming Tests for each new camper each Monday.
Recreational Swim Test: This test determines whether your camper needs to wear a vest during recreational swim. The test involves swimming from one end of the pool to the other without assistance.
Instructional Swim Test: This test determines the aquatics level of your camper, and it involves measuring level-specific skills and comfort in the pool.
WILL I RECEIVE FEEDBACK ABOUT MY CAMPER’S SWIMMING?
Yes — over the course of the summer, we’ll distribute (via email) Swim Logs for all campers in programs with instructional swimming that have updates for the skills that your camper worked on as well as notes on their proficiency and progress. These reports are meant to provide feedback to both campers and parents to aid campers along their developmental journey as swimmers. The swim log will touch on each camper’s growth and progress in comfort level, effort and engagement in the context of swimming, along with the swim-specific skills that they work on at camp.
WHAT IS THE COUNSELOR TO CAMPER RATIO AT HEADFIRST SUMMER CAMPS?
In each Headfirst Summer Camp program we provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision. For our younger campers, we aim to maintain an in-group ratio of approximately 6:1. For rising Kindergartners and 1st graders, that ratio is 8:1, and for older campers it is 10:1.
In addition to the group counselors, each location has a Leadership Team as well as additional team members dedicated to each program. While campers are at the pool, the additional pool staff, lifeguards, and Aquatics Lead contribute to a ratio of approximately 3:1.
HOW DO YOU HANDLE INCLEMENT WEATHER?
Safety is our number one priority at all times, and we are extremely mindful of the weather. If we see or hear a thunderstorm approaching, outdoor camp programs are immediately brought inside as we take extreme precaution to ensure that all outdoor camp programs are safe.
WHAT PRECAUTIONS DO YOU TAKE TO HANDLE THE SUMMER HEAT?
We’re well aware that the summer heat can drain a camper throughout the day. Water is always available for each camp program and campers are encouraged to take water breaks approximately every 15-20 minutes. We take the heat, the humidity index, and the air quality index seriously. On extremely hot days and for those campers spending the majority of their time playing outdoors, participants will take mandatory and extended breaks throughout the day, an extended lunch break, plenty of water, misting fan breaks and lower impact activities during the day.
In addition, we ensure that sunscreen is re-applied on your camper multiple times throughout the day. We always have sunscreen on-site if your camper forgets or loses their sunscreen. All sunscreen applications are logged in Sunscreen Logs so that we can easily monitor all campers. Please see our sunscreen policy for more information.
CAN HEADFIRST ACCOMMODATE CHILDREN WITH PEANUT OR LIFE-THREATENING ALLERGIES?
Families with children who have life-threatening allergies can feel safe and comfortable at Headfirst Camps. We are well aware of the dangers and concerns with severe allergies and take our allergy procedures and policIes very seriously.
If your child requires an EpiPen at camp, we ask you to place the EpiPen in a clear plastic bag along with a head shot photo of your child, noting the name of your child on the outside of the bag. This bag (and any necessary instructions) should be presented to the Headfirst Safety and Staff Coordinator on location, upon check-in on Monday morning. Upon registration (and in the morning of each camp day), the Leadership Team takes special note of our campers with allergies by placing a red bracelet around each child’s wrist, as well as placing their EpiPen or other medication in a bag that stays on their counselor at all times throughout the camp day. We highly recommend that all EpiPens and any additional medication stay on location throughout the week. Our counselors in charge of campers with life-threatening allergies wear a first-aid fanny pack at all times containing their campers EpiPen. Any additional medication and necessary instructions for that medication stays with your child at all times.
Our Nut-Free & Allergen Alert Policy:
During lunch breaks, to prevent contact with any food allergens, we have a designated nut-free area and are prepared (“Allergen Alert”) to make accommodations for other food allergies on a case by case basis. If your camper has a life-threatening food allergy, he/she is automatically flagged to eat meals in our nut-free area during lunch. We take special care not to make the campers with food allergies feel alienated during lunch. At least one Headfirst counselor is seated at the nut-free area for the duration of the lunch period. If you would prefer your child to sit in a non nut-free area, please complete our Nut-Free & Allergen Alert Table Waiver during the registration process. To ensure that our campers with allergies at our Nut-Free & Allergen Alert area have a safe lunch experience at camp, we ask that absolutely no peanuts or tree nuts are permitted while in the nut-free area regardless of your child’s particular allergy. At the end of each eating period, we require all campers to wash their hands with soap to ensure they are thoroughly clean prior to their next activity. If you have any questions about our policies, please feel free to contact the Headfirst Customer Service Team at (202) 625-1921 or firstname.lastname@example.org.
WHAT IS YOUR CANCELLATION POLICY?
If you wish to cancel your camp registration and apply for a credit to another week of camp, you can contact our office at 202-625-1921 or email@example.com. The following policies and timeline apply:
• If you notify us before June 1st, you can apply for a 75% refund or a 100% credit on your account for a future enrollment.
• If you notify us after June 1st, but at least one month (30 days) before the start of that specific camp week, you can apply for a 100% credit on your account for a future enrollment, or a 50% refund.
• If you notify us less than one month (30 days) but at least two weeks (14 days) before the start of that specific camp week, you can apply for a 100% credit on your account for a future enrollment.
• If you notify us less than 2 weeks (14 days) before the start of that specific camp week, you may receive a 75% credit on your account.
Once a program begins, we cannot make any adjustments or offer any credits.